Idaho Wh 5 Form

Steps to Writing Idaho Wh 5

Filling out the Idaho WH-5 form requires attention to detail and accuracy. This form must be submitted within 30 days after a public works contract is awarded. Below are the steps to guide you through the process of completing the form correctly.

1. Obtain the form: Download or print the Idaho WH-5 form from the Idaho State Tax Commission's website.
2. Fill in the reference number: Leave the "Ref. No." section blank, as it is for state use only.
3. Enter contract details: Provide the name and address of the public body awarding the contract. Next, fill in the contractor’s name and address.
4. Provide business information: Include the state of incorporation, the Federal Employer Identification Number (EIN), and the date the contractor qualified to do business in Idaho.
5. Select business structure: Check the appropriate box to indicate if the contractor is a sole proprietorship, partnership, corporation, or LLC.
6. Enter personal information: If applicable, include the sole proprietor’s Social Security number, Idaho sales/use tax permit number, and Idaho withholding tax permit number.
7. Complete contract specifics: Fill in the awarding agency project number, the amount of the contract, and a brief description of the work to be performed.
8. Specify project dates: Indicate the scheduled project start date and completion date. If dates are not available, note when they will be provided.
9. List subcontractors: For each subcontractor, provide their name, address, city, state, ZIP, description of work, Federal EIN, public works contractor number, and amount of subcontract. Repeat for all subcontractors.
10. Report suppliers: List major suppliers, including their name, Federal EIN, total value, address, materials and equipment purchased, and phone number. Indicate how sales or use tax was paid.
11. Indicate tax payment details: If tax was not paid to suppliers but will be reported under your permit number, indicate the period of return.
12. Sign the form: An authorized signature is required. Print the name, provide a phone number, and date the form.
13. Submit the form: Mail the completed form to the Idaho State Tax Commission at PO Box 36, Boise ID 83722-2210. For further assistance, contact the Tax Commission.

After completing these steps, ensure all information is accurate before submission. This will help avoid delays in processing and ensure compliance with Idaho regulations.

Filling out the Idaho WH-5 form is essential for compliance with state regulations regarding public works contracts. Here are some key takeaways:

• Deadline for Submission: The form must be filed with the Idaho State Tax Commission within 30 days after a contract is awarded.
• Required Information: Include details such as the awarding public body, contractor’s name, and addresses.
• Tax Identification: Provide the Federal Employer Identification Number (EIN) and the Idaho sales/use tax permit number.
• Project Details: Clearly state the description and location of the work to be performed, along with scheduled project dates.
• Subcontractor Information: List all subcontractors involved in the project, including their addresses and the amount of their subcontracts.
• Suppliers Reporting: Report major suppliers of materials and equipment used in the project, indicating how sales or use tax was paid.
• Signature Requirement: An authorized signature is necessary to validate the form. Ensure the signer’s name and contact information are included.
• Additional Documentation: If tax is due and has not been reported, attach payment to the form when submitting.
• Contact Information: For questions, reach out to the Idaho State Tax Commission via phone or email for assistance.

1. What is the purpose of the Idaho WH-5 form?

   The Idaho WH-5 form serves as a Public Works Contract Report. It is mandated by Idaho Code sections 54-1904A and 63-3624(g) to ensure that all public works contracts are reported to the Idaho State Tax Commission. This reporting helps maintain transparency and accountability in public projects funded by taxpayer dollars.

2. When must the Idaho WH-5 form be filed?

   The Idaho WH-5 form must be filed with the Tax Commission within 30 days after a public works contract has been awarded. Timely submission is crucial to comply with state regulations and avoid potential penalties.

3. What information is required on the Idaho WH-5 form?

   The form requires various details, including:

   • The name and address of the public body awarding the contract.
   • The name and address of the contractor.
   • Federal Employer Identification Number (EIN) and state of incorporation.
   • Details about the project, including its description, location, and contract amount.
   • Information about subcontractors and major suppliers involved in the project.

   Providing accurate and complete information is essential for the processing of the form.

4. How should the Idaho WH-5 form be submitted?

   The completed Idaho WH-5 form should be mailed to the Idaho State Tax Commission at the following address: PO Box 36, Boise, ID 83722-2210. For any questions or additional information, individuals can contact the Tax Commission by phone at (208) 334-7618 or via email at Contractdesk@tax.idaho.gov.

The Idaho WH-5 form is essential for reporting public works contracts to the Idaho State Tax Commission. However, there are several other documents that often accompany this form to ensure compliance and proper record-keeping. Below is a list of these related forms and documents.

• Idaho Public Works Contractor License: This document proves that a contractor is licensed to perform public works projects in Idaho. It is a requirement for all contractors engaging in public works.
• Idaho Sales/Use Tax Permit: This permit allows businesses to collect sales tax on behalf of the state. Contractors need this permit to report and pay sales tax on materials used in their projects.
• Idaho Withholding Tax Permit: This permit is necessary for employers to withhold state income tax from employee wages. Contractors with employees must obtain this permit.
• Contractor's Federal Employer Identification Number (EIN): This number is issued by the IRS and is required for tax purposes. It identifies the business entity for federal tax filings.
• Public Works Project Agreement: This is the formal contract between the awarding agency and the contractor. It outlines the terms and conditions of the project.
• Subcontractor Agreements: These documents detail the terms between the primary contractor and any subcontractors involved in the project. They are crucial for clarifying responsibilities.
• Bid Proposal: This document is submitted by contractors when bidding on a public works project. It outlines the contractor's plans, costs, and timelines.
• Payment Application: This form is used to request payment for work completed on the project. It includes details about the work done and the amount owed.
• Change Order Forms: These forms document any changes to the original contract, including adjustments in scope, cost, or timelines. They must be agreed upon by all parties involved.
• Arizona ATV Bill of Sale: This form is crucial for documenting the sale of all-terrain vehicles in Arizona and can be found at https://arizonapdfforms.com/atv-bill-of-sale/.
• Project Completion Certificate: This document certifies that a project has been completed according to the contract specifications. It is often required before final payment is issued.

Each of these documents plays a vital role in ensuring that public works projects in Idaho are conducted legally and efficiently. Being prepared with the right paperwork can save time and prevent issues down the line.